Adminstrative Assistant

We seek an administrative assistant to join our fast-growing company. The ideal candidate is an efficient, detail-oriented, friendly collaborator who has exceptional time-management and multi-tasking skills.

Administrative Assistant Job Responsibilities:

• Provides administrative support to ensure efficient office operations.
• Maintains physical and digital filing systems as well as operational records and logs of activities and work completed
• Manages calendars for senior staff, including making travel arrangements.
• Inputs and updates sales receipts
• Inputs and updates expense reports
• Creates and edits documents as needed
• Works closely with senior staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.

Work Hours: This is on-site, part-time, year-round position, apx. 20 hrs. per week. 

Administrative Assistant Skills: 

• Familiarity with standard office platforms, such as Microsoft 365 and Excel 
• Data management and entry skills
• Time management, multitasking, and flexibility
• Organizational skills
• Accuracy and attention to detail
• Familiarity with supply management and inventory control
• Ability to work well under pressure and navigate multiple deadlines
• Proactive approach to problem-solving and process improvement
• Ability to work well independently and in collaboration with others

Education, Experience, and Licensing Requirements:

• High school diploma or equivalent
• Past administrative assistant/ data entry experience is a plus
• Previous Experience with Quickbooks is a plus